Forms

Submit completed and signed form to the Admissions Front Counter to add or drop a class. If the class you wish to add is full, you must obtain the instructor’s signature.

AB540/AB2000 Affidavit

This is required to apply for AB 540 status. Click here for more AB 540 information.

Application for Admission

All are strongly encouraged to complete the online Application for Admission for faster processing times. The paper application is not available online, please email admissions.

Audit Application

Request to change normal letter grading (ABC/P) to Audit (AUD). Print and read the form carefully for instructions and qualifications. Once the form is signed and submitted, the student will not have the option to revert back to a graded option. There is no refund of audit fees. Submit this form in-person to Admissions in the Student Services Center in San Marcos or to Admissions at the Escondido Center. Use the Division/Department list below to obtain the required signatures for your class.

Authorization for Release of Information

This form must be signed by the student in-person in the Admissions Office. The student and the individual(s) listed on the consent form must be present and must have a legal picture identification (driver’s license, state ID card, passport, military ID card, etc.)

California College Promise Grant

(Formerly known as the BOG Fee Waiver)- Effective Fall 2016

Course Substitution/Waiver Form

Purpose: Obtain permission from the academic department to substitute or waive a course required to complete an Associate Degree or Certificate of Achievement Program
Location: Online or Evaluations Office, SSC-40
Location to Submit: Evaluations Office, SSC-40
Documentation Required: Unofficial transcripts and/or course descriptions
Processing Timeframe: Depends on the academic department, typically up to 2 weeks
Student Notification: Typically student-initiated or through degree or certificate program evaluation

Data Change

(Effective Fall 2020) – Submit this form when you need to make changes to your email address, street address, or telephone number. Changes to name, date of birth or social security number or gender will require a legal picture ID and social security card, or other legal documents. Submit in person to the Admissions Office, located in the Student Services Center at San Marcos or in the main lobby at the Escondido, Rancho Bernardo or Fallbrook center, or scan and email from your Palomar student email.

Duplicate Diploma Request

Use this form to request a copy of your diploma. Fees apply. The link directs you to the Evaluations Office website.

Grade Adjustment Form

Purpose: Request an adjustment to your grade point average after repeating a course in which you have received a substandard grade (D, F, FW)
Location: Online or Records Office, SSC-55
Location to Submit: Records Office, SSC-55
Documentation Required: Possibly transcripts from another college
Processing Timeframe: Typically 7-10 business days, up to 3 weeks during the end-of-term processing
Student Notification: None, student referred to check eServices transcript

Grade Dispute Form

Purpose: Submit this form for a formal hearing to dispute a grade if you are not satisfied after you have discussed your grade with your faculty member, department chair and Dean.
Location: Link
Location to Submit: V.P. Instruction Office, AA-103
Documentation Required: See Policy and Procedure guide
Processing Timeframe:15 days
Student Notification:

Incomplete Form

Purpose: Request to receive an Incomplete grade in a course due to unforeseen emergency, and justifiable reasons at the end of the term. Students will have 1 year to complete the missing course requirements. Failure to complete the course work will result in an F grade.
Location: Online or Records Office, SSC-55
Location to Submit: Records Office, SSC-55
Documentation Required: None
Processing Timeframe: End-of-term when grade rosters are submitted
Student Notification: Mail

K12 Special Admission Approval

After completing the online Application for Admission, this form is required for students who will be under 18 years of age at the start of any Palomar College semester ( Fall, Spring or Summer) or are currently enrolled in K-12 public, private or home school.

• • K-12 students are limited to 7 units in the spring or fall term and 5 units in the summer session. A student requesting enrollment in excess of these limits must petition to the Director of Enrollment Services and provide transcripts and written justification. See K-12 Special Admission Unit Petition .
  • If the minor student is attending high school, the student, parent/guardian, and the high school district official must sign.
  • If the minor student has graduated high school or has received a California High School Proficiency Exam Certificate, then only the student and parent/guardian signature are required.
  • If the minor student is homeschooled, please see below:
    • Parent/Guardian/school admin must sign as the district official
    • A copy of a Private School Affidavit is required.

    Major Change

    Non-Credit Community Education Application

    Print both pages of this form and complete for Non-credit Adult Basic Education, Disability Education, and English as a Second Language (ESL) classes. Submit the completed form to the Admissions Office in the Student Services Center, or in the Main Lobby at the Escondido Center.

    Out-Of-State Hold Clearance Form

    Complete this form to release an Out-of-State address hold. This form must be completed and signed through Adobe with a digital signature (date and time stamp) or wet signature (hand signature).

    Overlapping Class Form

    Purpose: This form must be completed and signed by the persons below before the Enrollment Priority Petition will be processed in classes that have a time conflict. Must be completed in this order:

    Location: Link
    Location to Submit: Admissions/FA Office

    Pass/No Pass

    Complete this form to change the grading status of a class from ABC to PNP. Deadlines Apply. See the Add/Drop Deadlines link on the Academic Calendar page. Submit the form to the Admissions Office in the Student Services Center in San Marcos or the Escondido Center, or submit via email to admissions@palomar.edu from your Palomar student email.

    Proof of Acceptance Letter Request

    Submit this request for proof of a general acceptance to the college, or for an early release from the military on the basis of college acceptance. Students must have a current application on file. Allow 5 working days for processing.

    Request For Review of Residence Status

    Complete this form if you have been coded as a non-resident and you feel this is incorrect, or you have satisfied the requirements of in-state residency and would like to have your status updated. Print the form and submit with proof of your physical presence in CA of one year by the residency determination date below and indicators of Intent, listed below. Submit to the Admissions/Financial Aid Office, located in the Student Services Center at San Marcos or at the Escondido Center. (TIP: *Please download and save the form before filling the form out)

    Military Non-Resident Exemption Form

    Purpose: Military affiliated students may opt to complete the Military Non-Resident Exemption form. Once the form is completed, it can be sent to admissions@palomar.edu or submitted in person to the Admissions Office or any of the education centers, along with supporting documentation as outlined in the directions. By using the Military Non-Resident Exemption Form instead of establishing California residency , you may be ineligible for certain state financial aid and benefits reserved specifically for California residents. For a comprehensive understanding of eligibility requirements, we encourage you to visit the CSAC website. If you would like to establish California residency you can find detailed information on the steps to do so on our Steps to Update Residency information page. All Financial Aid applicants must either complete a Free Application for Federal Student Aid (FAFSA) or a California Dream Act Application (CADAA). Students unable to complete the FAFSA or CADAA may apply for Scholarships.

    Residency Determination Appeal Form

    Purpose: Submit this form after you have submitted the Residency Status Change Request and received a denial of in-state residency status. If you feel that the determination is incorrect, complete this form and submit with documentation that will support your claim for in-state residence status.
    Location: Link
    Location to Submit: Admissions/FA Office
    Documentation Required: Documents to support your claim for in-state residency status
    Processing Timeframe: 5 business days
    Student Notification: Letter or email

    Transcript Request Form

    Transcript Request Form(from Palomar to another school, employer, institution, etc.)
    Purpose: Request your Palomar transcript to be sent to schools, colleges, universities, employers, or other third parties.
    Location: Online or Records Office, SSC-55
    Location to Submit: Student eServices, Online, or Records Office, SSC-55
    Documentation Required: None
    Processing Timeframe:

    • • Normal: 7 to 20 business days
      • Rush: 1-2 business days
      • Holds: Depends on grade and degree processing

      Student Notification: None

      Verification of Enrollment Request

      Complete this form when you need a letter confirming that you are a student at Palomar College. This form will be stamped with the Registrar’s name and include the school seal. The form can indicate the number of units that you are taking currently, the number of units completed, the major declared, the degree awarded and the date of the award and the cumulative G.P.A. Submit the completed form to the Records Office, located at the east end of the Student Services Center at the San Marcos campus. See the form for fee information.

      Voter Registration

      Use this website to register to vote in California. To register to vote online you will need your CA driver license or ID card number, the last four digits of your social security number, and your date of birth.

      Ward of the Court Verification

      Students who are under the age of 25 and are currently foster youth, or who have been foster youth in the past should use this form to obtain confirmation of their status as a foster youth. Submit the completed form to the Admissions/Financial Aid Office located in the Student Services Center at the San Marcos campus.

      Last modified on August 14, 2024

      Contact Information

      Enrollment Services

      Palomar College, San Marcos Campus Location: Student Services Center (SSC-1) 1140 W. Mission Road , San Marcos, CA 92069

      Hours of Operation

      In-Person Office Hours

      Monday - Thursday : 8:00 a.m. - 5:00 p.m. Friday : 8:00 a.m. - 2:00 p.m.

      Enrollment Services Virtual Help Desk

      Get help! Student Services Zoom Appointment

      

      Enrollment Services Virtual Help Desk has moved to Appointment ONLY via Zoom.

      Virtual Front Desk Appointment Hours PDT:

      Monday’s & Wednesday’s: 9:00 AM – 1:00 PM

      Please note : When scheduling an appointment to reset your password to MyPalomar please use your personal email (not Palomar student email) to schedule your appointment so you receive our appointment notification messages.

      Our staff is here to answer general questions regarding admissions and financial aid. We look forward to meeting you!

      COLLEGE CATALOG & CLASS SCHEDULE

      Follow Us

      My Palomar Help Desk Hours

      Phone: (760) 744-1150 x2140
      Email: helpdesk@palomar.edu
      Monday – Friday 7:30AM – 5PM
      Location: A-110

      Feedback

      We are constantly striving to improve and we'd love to hear from you! Please let us know about your experience by using the comment box:Comment Box